Bulk Download of Action Attachments

Attachments can be added to individual actions, and this feature is used to include project savings calculations, technical documentation, and other relevant project information. These files are uploaded by users and later accessed by administrators to review and approve action details.

As the number of actions in the system grows, the volume of attachments to download for review also increases, making the process more time-consuming. Introducing a bulk download capability for action attachments would significantly streamline this workflow.

Why is this useful?

• Improves efficiency: Reduces time spent downloading files one by one, especially when dealing with large volumes of actions.
• Enhances productivity: Allows administrators to quickly gather all required documentation in a single step for review.
• Minimises repetitive work: Eliminates manual, repetitive downloading tasks, lowering the risk of missed or overlooked files.
• Supports better organisation: Enables easier offline storage, sharing, and auditing of project documentation.

Who could benefit from it?

• Administrators: Primary users who review and approve action details and need access to all supporting documentation.
• Project managers: Can download full sets of project-related files for reporting, audits, or collaboration.
• Auditors and compliance teams: Benefit from quick access to complete documentation when verifying project details.
• General users: Faster reviews may lead to quicker approvals and feedback on submitted actions.

How could it work?

• Bulk selection: Users can select multiple actions or apply filters (e.g., by program, status) to define the scope.
• Download option: A “Download All Attachments” button generates a single compressed file (e.g., ZIP) containing all associated attachments.
• Structured output: Files could be organised into folders by program, class, type, or category for easy navigation.
• Permissions-based access: Only authorised users (e.g., admins) can perform bulk downloads to maintain data security.