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Status Not under consideration
Created by Guest
Created on Aug 13, 2021

Option to Prevent PR from Returning to APPR Status on Related PO Revision

On PO revisions to remove lines or cancel the PO, Maximo returns the related PR from ORDER status to APPR status to allow the user to complete the same revisions on the PR.

Due to separation of duties requirements, the user who updates the PO cannot also update the PR, so another team must monitor for these status changes in the PR application and then conduct research to determine what change was made to the PO (if the change was not communicated to them). This challenge is compounded when an RFQ is involved as well.

We are requesting an option at the Organization or Site level to disable the default behavior; thereby leaving the PR in ORDER status. Some clients may desire to retain the original PR as approved and track subsequent changes only via PO revision history.

Idea priority High
  • Admin
    Kim Woodbury
    Reply
    |
    Dec 2, 2021

    Thank you for submitting your request. Although this is something that I can see value in doing, this is not a priority for our roadmap for the next several releases.

  • Guest
    Reply
    |
    Aug 26, 2021

    In response to the comment below, in most cases for us, the requestor is Maximo via auto-reorder, so we use an alternate process to address part availability/obsolescence issues. This RFE is a request to provide an option to turn off the default Maximo behavior at the organization level when the default behavior is not compatible with functional procedures.

  • Guest
    Reply
    |
    Aug 14, 2021

    The problem I can see here is:. In the sample scenario, the requestor requested two items. One was deleted from the PO due to lack of availability, so the requestor will not be getting that second item. The requestor needs to be the one to resolve that issue since presumably he/she still needs that item. I would solve this by using an escalation to notify the person in the PR.Requestedby field that the PR has changed status back to APPR. It is then up to the requestor to un-approve the PR and delete the line, and then add a substitute part to order. The revised PR, once re-approved, can then go to the buyer to add the new line to the PO.

  • Guest
    Reply
    |
    Aug 14, 2021

    The problem I can see here is:. In the sample scenario, the requestor requested two items. One was deleted from the PO due to lack of availability, so the requestor will not be getting that second item. The requestor needs to be the one to resolve that issue since presumably he/she still needs that item. I would solve this by using an escalation to notify the person in the PR.Requestedby field that the PR has changed status back to APPR. It is then up to the requestor to un-approve the PR and delete the line, and then add a substitute part to order. The revised PR, once re-approved, can then go to the buyer to add the new line to the PO.