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Status Under review
Categories Supply Chain
Created by Guest
Created on Jan 19, 2024

Prevent the Cancel of a PO if an un approved invoice exists

Update the IDEA name to align with the Case file how IBM would solve this problem.



We have a PO that has been canceled that has an invoice that is approved. We need to reverse the invoice as it was invoiced in error.

When we try and approve the REVINVOICE we get the following error message

BMXAA2013E - Could not change invoice 99133 status to APPR.
BMXAA3268E - The status of the purchase order should be Approved or In Progress.


App Server IBM WebSphere Application Server 9.0.5.15
Version Tivoli's process automation engine 7.6.1.2-IFIX20210323-1206 Build 20200715-0100 DB Build V7612-284 HFDB Build HF7612-20IBM Maximo Asset Management Work Centers 7.6.0.4 Build 20200715-0100 DB Build V7604-119 HFDB Build HF7680-10IBM Maximo Asset Management Scheduler 7.6.8.0 Build 20200715-0100 DB Build V7680-148 HFDB Build HF7680-17IBM Maximo for Oil And Gas 7.6.2.0-20210309-0733 Build 20210309-0733 DB Build V7620-96 HFDB Build HF7620-01IBM Maximo Anywhere 7.6.4.0 Build 20200117_195427-0500 DB Build V7640-12IBM Tpae Integration Framework 7.6.1.2-MIF_7612_IFIX.20210303-1359 Build 20200715-1444 DB Build V7612-11IBM Maximo Asset Management 7.6.1.2 Build 20200715-0100 DB Build V7611-01IBM Maximo for Transportation 7.6.2.6 Build 20200804-1646 DB Build V7626-16IoT Connection Utility 7.6.0.3 Build 20200701-1409 DB Build V7603-32TPAE OSLC Object Structure 7.6.4.0 Build 20201116_064415-0500 DB Build V7640-07
Server OS Windows Server 2016 10.0
Server DB Microsoft SQL Server 15.0 (15.00.4316)


PO 41918 rev 1 is in CAN Status
PO 41918 rev 0 is in REVISD status

Invoice 62761 is in APPR status (Type Invoice)
Invoice 99133 is in PENDREV status (Type REVINVOICE)

This has been confirmed to be a scenario that is not accounted for and I have been asked to create an IDEA for this.

Idea priority Medium
Needed By Not sure -- Just thought it was cool
  • Guest
    Reply
    |
    Apr 8, 2024

    Update the IDEA to align with this.

  • Admin
    Péter Keres
    Reply
    |
    Apr 5, 2024

    Thank you for submitting the Idea, we greatly value your feedback. As mentioned in the comment and during the evaluation of the Case referenced, reversing an invoice to a cancelled PO after receiving has been completed is not allowed by design. However we could consider the Idea regarding warning or stopping the user from cancelling the PO if it has an unreversed invoice associated with it. In case this would solve the issue please re-submit this idea and we will review it as soon as possible.